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Database

Storage

  • Based on a high-speed C++ database kernel for the core storage and retrieval functions
  • Object-oriented database is specially designed for document storage
  • Volume-Based Container Storage (VBCS)™ provides the most highly efficient storage of your document data because when the database manages containers of a definable size, data size never impedes performance
  • Use of incremental backup to secure your data is easy and highly efficient, as only the most recently created document container is actually altered. Once a container has been filled to its defined size, it doesn’t change
  • On Demand Container Access technology minimizes the possibility of data corruption in case of fatal error (power off, hardware defect)
  • Unlimited number of documents
  • Data Content Separation technology: separation of CI documents (Coded Information), NCI documents (Noncoded Information), and metadata (index data). With one set of containers for each type, the metadata searching performance is unimpeded by the size of the document data

Security

  • Container storage concept ensures high security
  • Encapsulated user management with unlimited number of users
  • Group Cascading technology: create unlimited groups and subgroups
  • Role-based permission concept: define permissions based on roles rather than on groups
  • Permission templating: create your permission templates and assign them to users and groups
Document Management
  • File all kinds of documents (email, office documents, PDF, CAD, etc.)
  • Version control
  • Draft and release management
  • Document approval
  • Expiration of validity period
  • Minor and major version control
  • Document lifecycle management
  • Security and user management with users, groups and roles
  • Document-level security
  • Check-in/check-out
  • Auditing — who, what, when — of field accuracy
  • Full-text retrieval
  • Truncated search on the right-hand and left-hand sides
  • Context-oriented search engine
  • Intelligent mailbox management
  • Compliance with existing laws and regulations (Sarbanes-Oxley, GDPdU, FDA Chapter 11, GLP Compliance, GMP Compliance, etc.)
  • Facilitates compliance with regulations (HGB, ZPO, AO and BDSG)
  • Access authority at content level
  • Automatic workflow distribution
  • Automatic back-archiving
  • ERP systems
  • Archiving from COLD documents
  • Hierarchical storage management
  • No limit to document size and quantity
  • Excellent price-performance ratio
  • Concept of a complete system simplifies installation
  • Database is already part of the system
  • Third-party licenses are not necessary
  • Open interfaces enable quick, easy connectivity to third-party applications
  • Any change to or manipulation of archived documents and records is precluded
  • All relevant system activities are logged
Space Management
  • Logical document-relationship management
  • Classification from spaces
  • Cascading from spaces into spaces
  • Managing duration from spaces
  • Automatic import from external systems
  • Full-text search
  • Context-oriented search
Workflow Management

Creating dynamic automated workflows for business processes is critical in today’s information-rich environment. The Drivve | DM Workflow Management engine allows you to integrate a complete document archive within organizational workflows and provides full control of input information (scanners, MFPs, eForms, etc.) to distribution through the browser application all the way out to the iPhone. Powerful rights assignment ensures compliance.

  • Personal mailbox
  • Workflow management and process administration
  • Workflow notification service
  • Customizable workflow subjects
  • Deadline monitoring and warning service
  • Data record journal reports any workflow change and includes the user name
  • Note function
  • Standardized and customizable workflow management
  • Link related documents and space files to workflows
  • Email data records to any address (not just workflow participants)
  • Comprehensive rights administration
  • Prioritize workflows as desired
  • Adjust workflow overview according to priorities
Intuitive Indexing

Indexing, which exists mainly to support retrieval, can be as simple as keeping track of unique document identifiers, but often it takes a more complex form, providing classification through a document’s metadata or even through word indexes extracted from a document’s content. One aspect of critical importance for rapid retrieval is the creation of an index topology.

  • Automatic classification
  • Automatic metadata extraction and categorization
  • Folder structures and content for space plans
  • Creation and integration of thesaurus
  • Object-oriented indexing
  • Forms administration
  • Enables intuitive filing structure
Ease of Use

Today, retrieving a stored electronic document can actually be quite a complex and powerful process. With basic document retrieval, the user specifies a unique document identifier that the system index uses to locate the document. With more flexible retrieval, the user specifies partial search terms using the document identifier and/or parts of the expected metadata and the system returns a list of matching documents.

Drivve | DM lets you specify a Boolean expression containing multiple keywords or phrases that you’d expect to exist within a document’s content. Retrieval for this kind of query may be supported by previously built indexes, otherwise full-text searches of all documents returns a list of those that are potentially relevant.

  • Fileplans: automatically classify and schedule records based on preexisting plans and standardized structures
  • Type-based plans: automatically classify and schedule records based upon preexisting types
  • Automated lifecycle management: schedule, content and metadata change activation based on simple rules
  • Automatic document numbering
  • Retention and archival policies
  • Disposition: controlled and scheduled handling of archiving, holds, transfers, accessions and destruction using rules and automated processing
  • Simply search across full-text content, fileplan structures, space management categories, and types
  • Flexible, intuitive indexing
  • Single search for all documents
  • Mixed formats with 100% fidelity
  • Lightning fast and scalable
  • Ease of use increases productivity
  • More precise information promotes higher quality
  • Completeness of information reduces costs
  • Protects your investment
Installation
  • Server-side installation — 5 minutes and it’s ready to run
  • No client installation
  • No complex database knowledge necessary
  • Database is included in the server setup
  • Easy to maintain the backup structure
Administration
  • Central administration suite
  • Web-based administration
  • Create user, groups and roles
  • Build filing structure, cabinets and space types
  • Define rights, allocate permissions
  • ==> from everywhere
Scalability
  • Multi-tier architecture distinguishes between client, server and infrastructure components
  • Both the user client and the administration client use internet protocol to access the authentication, content and workflow servers via a communication channel
  • Server modules communicate directly with the storage systems, databases and user directories, which gives the system maximum security while still maintaining easy scalability
  • Distributing the server modules over several computers ensures high performance on all workstations
Data Protection
Document security is extremely vital in any document management application, and today’s compliance requirements can be quite complex, depending on the type of document. Drivve | DM has a rights-management module that enables an administrator to give access permission to documents based on type to designated users and groups.
  • Basic architecture alone offers a high degree of security against unauthorized data access
  • Database is encapsulated in the authentication procedure
  • Identification of single users, via both the Drivve | DM log-in and at single sign-on, with automatic Windows authentication is absolutely secure
  • Additional security functions are available that protect highly sensitive documents from being accessed even by system administrators
  • Extra protection against manipulation is provided by the logging of all system changes in detail
  • Drivve | DM also effectively protects you against data loss

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Brochure

Download a printable PDF.Drivve | DM

More info

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