Drivve USA

Scanner Power Tools (SPT)

Optimize scan quality and accelerate workflows

• Blank-Page Separators – Separate your documents with a blank page and you’ll get separate files for each at the computer
• Blank-Page Deletion – Default your scans to duplex mode (two-sided), even for single-sided documents; blank sides are deleted from the job
• Bates Stamping – Annotate and paginate documents via predefined variables
• Bates Stamping – To annotate and paginate documents, enter or choose Bates profile right at the scanner panel
• Image Cleaning – De-skew, de-speckle, and remove lines, punch-hole marks and borders
• Scan to network or web folders, or FTP
• Create fixed and dynamic scan targets at your network in seconds
• Autogenerate the folder structure on your FTP server (just like you can with your network folders)
• Active Directory access control with group capability
• Define mandatory input fields to ensure required information is entered before starting any process
• Browse to Folder – Open folder tree, including root folder and subdirectories, at the scanner and limit access to secure directory lists
• Navigate through scan jobs grouped by input, processing and output steps right at the scanner panel
• Modify Scanner Settings option: paper supply (simplex/duplex mode), color mode (color/grayscale/monochrome), and resolution/quality (DPI)
• User authentication integrated in MS Active Directory
• Filename Generation – Define your file-naming convention in advance, including using variables
• Filename Generation – Use any input field that the user can fill out at the scanner side as part of the file name, for example "department-company-document #-date & time.pdf"
• File Format Conversion – Convert your image files to any standard industry format
• Add metadata to any scanned document (ASCII, Text, CSV, XML, HP Digital Sender)
• Run an application after all processing is completed, and pass a variety of parameters to the application to initiate a third-party workflow or document-processing system

Database Connector (for SPT)

Connect your scanner with your database

• Display data from existing database and browse your CRM Software on the scanner
• Populate a scan’s index fields with information pulled from database
• Initiate an automatic search of database after defining the number of characters to be entered by the user
• Database Connector uses SQL (Standard Query Language) as a base
• Database Connector supports ODBC (Open Database Connectivity) and LDAP (Lightweight Directory Access Protocol)
• Send emails using any standard email server
• Emailing supports multiple To, Cc and Bcc addresses
• Email Notification feature lets you know when a new document is scanned to a specific destination
• Pull email addresses from your database (i.e., CRM/ERP software), then send messages

Exchange | Fax Connector

Seamless, deep integration with Microsoft^® Exchange and selected fax server software

• Can be configured to require user authentication
• Seamlessly connects any scan device with selected fax server software
• Email, fax and archive a document in one step
• Supports multiple To, Cc and Bcc addresses
• Places sent emails in MS Outlook “Sent” box for confirmation
• Connect to email and fax address book via LDAP
• Access global and personal address books, or limit access to secure recipient lists
• Combine the Database Connector with the Exchange | Fax Connector and pull email addresses from your database to send messages
• Email Notification feature lets you know when a new document is scanned to a specific destination
• Email-to-fax integration – Type in a customer's fax number and an email is sent to your fax server to initiate faxing

Barcode Module (for SPT)

Reads more than 20 industry-standard 1D & 2D bar codes

• Uses bar code content to index documents
• Uses content of 2D bar codes to enable/disable image processing
• Reports the type, position and recognition confidence level for all bar codes
• Get a notification if bar code is below confidence level
• Configure minimum confidence level
• Reads almost all bar code orientations: horizontal, vertical, skewed 45º
• Corrects basic scanning errors
• Detects bar codes anywhere in an image or specify a bar code location
• Indicate a default orientation
• Configure maximum number of bar codes to be read

OCR Module (for SPT)

Create readable and searchable PDF documents encrypted to ensure confidentiality

• Generate a variety of searchable output formats (PDF, RTF, Text, Microsoft Word and Excel) and edit your scanned document with your preferred MS Office application
• Generate PDF/A output format for the long-term archiving of electronic documents
• Autorotation of imperfectly scanned documents
• PDF encryption ensures that confidential information remains private
• Store secured and password-protected PDF documents
• OCR text export for third-party applications (Text, CSV or XML)
• Scan documents containing different languages all at once with multiple-language support (reads up to 9)
• Enable OCR right at the scanner, or disable it for unreadable documents such as drawings or photos

SnapForm^® Pilot

Automate workflow with a variety of standardized electronic forms, from invoices and purchase orders to expense reports and vacation requests

• Complete eForm fields right at the scanner panel and ensure consistency of data through automatic calculation of those fields
• Use Drivve | Image output connectors to automatically distribute eForm by email, either as an eForm or as a converted PDF file
• Free eForm viewer for every customer and associate of your company without software purchase
• Autogenerate 1D and 2D bar codes containing all eForm data
• Combine the SnapForm Pilot with the Database Connector to automate the population of your eForm fields. Enter just one input field — and automatically draw all other required information from a database

Coversheet Module (for SPT and Barcode Module)

Automatically store scanned documents according to bar code data

• Add image-processing instructions to coversheet
• Control routing of documents based on coversheet processing instructions
• Enable pagination of documents
• Multiple input controls: text input, check box, drop-down lists, etc.
• Database connection to generate drop-down lists
• Use business logic within the coversheet to control data input
• Mandatory fields
• Colored fields let the user see which ones require mandatory input
• Multilanguage support within one coversheet
• Use integrated functions such as adding, subtracting, string manipulation
• Enable/disable and hide/display input fields based on entered data
• Use data input validation based on entered data
• Version control for coversheet
• Define when a coversheet expires
• Freely designable coversheet templates let you include corporate identity (requires SnapForm Designer; snapform.com)

SharePoint^® Connector

Scan directly to Microsoft SharePoint Services

• Scan documents into SharePoint from the scanner
• Index scanned documents at the scanner then store them in SharePoint
• Automatically create a new folder in SharePoint when filing a scanned doc
• Fill in customized fields in SharePoint at the scanner
• Automated filename generation: Define your file-naming convention in advance using preferred variables
• Autogenerate the filing structure within SharePoint
• Browse your filing structure in SharePoint at the scanner display
• File a document in your inbox and in a SharePoint folder or project simultaneously
• File a document in SharePoint and email it at the same time
• Choose between flexible scan profiles with customized indexing and processing and fully automated scan profiles with predefined document filing at the touch of a button
• Connects SharePoint with your other information systems, such as CRM, ERP or commodities management
• Documents scanned via Drivve | Image can be accessed over SharePoint Services from anywhere in the world
• Use email alerts to notify team members when new project-related documents are scanned into SharePoint
• Documents are scanned as searchable PDF files, facilitating collaboration within SharePoint projects
• Connects automatically with SharePoint and recognizes existing structures without entering the system
• Connects your scanner with an unlimited number of SharePoint Servers
• Rights assignment defines which SharePoint folders and projects can be viewed by which users at the scanner display

FaxCore^® Connector

Connect your scanner with an existing FaxCore system

• Send faxes from the scanner via FaxCore fax server to one or multiple recipients
• Access the FaxCore fax server address book from the scanner display
• Manually input fax subject and message text
• Send fax from a customized sender by choosing sender data from a static list, manually inputting sender data, or automatically transferring log-in data to the sender field (if user has logged in)
• Integrate faxing with the Drivve | Image suite’s full range of processing and workflow functions
• Email Notification feature lets sender (if defined) know whether fax was sent successfully